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  1. #1
    Join Date
    Jan 2018
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    Earlwood
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    Default Managing workshop access

    I'm posting on behalf of a fellow who manages a 35 member woodworker group in Canada. He has a problem with managing access to the workshop and I thought there might be some useful feedback from the forum.

    They have a woodworking shop that has a keycode entry. Currently due to Covid they are limiting access to one member at a time so he started a Google Sheets booking form. But some members are not using the sign up form and will go to the shop hoping no one is there (which is ok). But when a member who has booked goes and finds someone there then it is upsetting. He thinks that reasons for avoidance of the booking form might include lack of computer skills &/and too proud attitude to ask. He has offered training to members.

    We met on StackExchange where I was providing volunteer/free support for Google Sheets. We've made some changes to the spreadsheet but I think the spreadsheet might be a red-herring in terms of a solution.

    But, whichever way you look at it, he has a problem on his hands. Any feedback from forum members would be appreciated.

  2. #2
    Join Date
    Feb 2006
    Location
    Perth
    Posts
    1,174

    Default

    I say enforce the on-line booking system.
    If users really want to use the shop they will learn.
    If you leave it optional they will always take the easy way out.

  3. #3
    Join Date
    Jan 2004
    Location
    Towradgi
    Posts
    2

    Default

    Yep, enforce the use of the spreadsheet, otherwise the "smarties" will never bother.

    Don't worry, where I work, we enforce the use of a Payroll Enquiry form, otherwise you don't get paid your leave.
    Pat
    Work is a necessary evil to be avoided. Mark Twain

  4. #4
    Join Date
    May 2012
    Location
    Woodstock (Cowra)
    Age
    75
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    832

    Default

    Put an ordinary lock on it and only use 1 key which is given to whoever has booked it, use a master key lock that can't be copied
    The person who never made a mistake never made anything

    Cheers
    Ray

  5. #5
    Join Date
    Dec 2003
    Location
    lower eyre peninsular
    Age
    75
    Posts
    496

    Default

    use a key security box.
    change the code once a week. when people book on line they get code texted 30 minutes before entry.
    if anyone gets in another way they are locked out/banned > 3 months

    time for being nice is over. if clients don't play fair then don't don't play with them.
    I manage a campsite we operate the same way as do many country motels.

  6. #6
    Join Date
    Feb 2006
    Location
    Perth
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    1,174

    Default

    I m surprised a single person is permitted to use a managed workshop facility. DIY is different to managed group for which the management bears some responsibility. If the sole person has an incident then there is no one around to assist.

  7. #7
    Join Date
    Dec 2003
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    lower eyre peninsular
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    75
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    Default

    it is Canada, maybe there regulations aren't as strict as ours. But would wager my life that any accident in there, the lawyers would be rubbing their balls together

  8. #8
    Join Date
    Feb 2006
    Location
    Perth
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    Default

    Quote Originally Posted by Tonyz View Post
    it is Canada, maybe there regulations aren't as strict as ours. But would wager my life that any accident in there, the lawyers would be rubbing their balls together
    When I was working there in 2010 it seemed pretty similar to our regs. At uni we were not supposed to work in a lab alone and if you got caught by security you got reported to the head of department. They would then call you in for a "please explain", mostly they were pretty good about it.

  9. #9
    Join Date
    Jan 2018
    Location
    Earlwood
    Posts
    3

    Default Thanks to all respondents

    Many thanks for those who replied as well as those who "liked" a post. I've passed on this feedback.

    I think that the culture in Canada should be something similar to Australia (i.e. lacking in the USA-style "I have my rights and I can do whatever I want"), in which case, I would expect that the members should be capable of supporting the manager and deciding on the consequences if some members choose not to use the spreadsheet.

    Ted

  10. #10
    Join Date
    Apr 2012
    Location
    Melbourne
    Posts
    10

    Default

    can install smart lock.. usually those things have pin code entry that is limited by time.. and pin codes can be setup remotely.. so basically each day.. members will be given their pin codes which would match codes on the lock..

  11. #11
    Mobyturns's Avatar
    Mobyturns is offline In An Instant Your Life Can Change Forever
    Join Date
    Jul 2012
    Location
    "Brownsville" Nth QLD
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    66
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    Default

    Quote Originally Posted by Prle77 View Post
    can install smart lock.. usually those things have pin code entry that is limited by time.. and pin codes can be setup remotely.. so basically each day.. members will be given their pin codes which would match codes on the lock..
    All very good ideas but more work for the admin who is typically a volunteer and often burdened with way to many other responsibilities.
    Mobyturns

    In An Instant Your Life CanChange Forever

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